Man looking stressed about company secretarial duties

What is an Outsourced Company Secretary and Why Do UK Businesses Need One?

8 May 2024 | Written by Innovus

Business Services

Does your UK company need to appoint a qualified company secretary? If you run a private limited company, public limited company, or limited liability partnership, the simple answer is yes – it’s a legal requirement.

All of these business structures must have a company secretary, whether that’s an individual employee or using an external secretary service provider. But what exactly does this compliance role involve and why is it so crucial?

What Does a Company Secretary Do?

The company secretary is responsible for a range of important statutory duties like maintaining the company’s registers and records, arranging and minuting board meetings, filing the annual confirmation statement and accounts with Companies House, overseeing share transfers, and advising directors on corporate governance requirements.

Risks of Not Having Proper Company Secretarial Support

Failing to properly manage these key company secretarial tasks can leave businesses exposed to penalties and fines from regulators like Companies House or HMRC for late/missed filings. This applies whether you’re a newly formed startup or an established UK company.

But staying on top of all the recordkeeping, preparation, filing requirements, and frequent legislative changes around company law is a major undertaking. That’s where the benefits of outsourcing to a specialist company secretary services firm really pay off.

Innovus team member providing company secretarial services over the phone

Benefits of Outsourcing Company Secretary Services

By partnering with an external provider like Innovus, you’ll gain access to our qualified company secretarial experts and their in-depth statutory registers and filing knowledge – without the costs of hiring a full-time employee. Our team lives and breathes corporate compliance to ensure your UK company remains 100% legally compliant at all times.

Rather than having to develop and maintain this specialised company law wisdom in-house, you can leverage our flexible outsourced company secretary services team as needed. Need temporary support during your year-end filings and annual general meetings? We can step in. Or you can engage us as your named, long-term company secretary overseeing all statutory registers, board meeting minutes and more.

This scalability also allows you to adjust your secretarial needs up or down as your organisation grows, restructures, downsizes, or faces resource constraints. You only pay for the specific services you require rather than shouldering the fixed overhead costs of a permanent employee.

What’s more, by relying on our external company secretary expertise, you’ll be able to refocus your team’s efforts on driving your core business operations rather than being distracted and bogged down by compliance paperwork and processes. We’ll manage all the finer details of corporate governance, filings, meeting minutes and more so you can concentrate on growth.

Why Choose Innovus for Company Secretary Services?

At Innovus, we’ve specialised in delivering premium outsourced company secretarial services for UK companies of all types and sizes for over 20 years. Our team combines decades of experience advising on companies house regulations, registered office requirements, statutory obligations and more.

From newly incorporated businesses needing assistance with company formation, through to large multinationals requiring an annual compliance health check – we have tailored packages to suit every business need and budget. Our transparent, competitive fee structure means you only pay for the specific services you need.

And our consistently excellent client satisfaction ratings demonstrate our commitment to outstanding corporate secretary support. Entrusting your statutory registers, filing requirements, board meeting minutes and more to Innovus helps ensure your company remains compliant while you save time and money.

Next Steps

So if you want to ease the compliance burden of company secretarial responsibilities like preparation and filing, get in touch with Innovus today. We’ll discuss your unique situation and provide a quote for an outsourced company secretary package to meet your needs.

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